Accounts Payable – Payment Record

Updated by VS May 1, 2013

 

RUN REPORT:

• Reports > Accounts Payable > A/P Vouchers
• Selections: toggle radio button to “Vendors”
• Convert to domestic currency: No
• Sort: By vendor by invoice date by invoice
• Destination: Print
• GO

This will print out ALL invoices that are outstanding. I usually pay invoices coming due within the next two weeks – give or take. Decide upon a date range.

SELECT PAYABLES:

On the printout use different colour highlights for Canadian funds, US funds, and VISA payables. Review “Due” column.

• Highlight payables that fall within the date range: vendor name, date due, and amount(s) due (balance column).
• Scan vendor for any credits that can be taken, highlight these as well.

Give to Barb to approve.

PROCESS PAYMENTS:

See “Printing Cheques” instructions – select payments due that Barb has approved.

Run each bank separately:

1. Canadian
2. US funds
3. Visa payables – see below

Print cheques.

VISA’s

• After cheques have been printed, re-run the report to file open.
• Delete all columns except invoice #, vendor name, terms and val-bal.
• Delete all non-visa vendor lines. Delete invoices not due. Create total by vendor.
• Create payment sheets for these vendors from word folders.

See Accounts Payable – Visa payments.